Virtual
Bookkeeping & Business Support
At Virtubooks, we become an extension of your team. We keep your bookkeeping accurate, reporting clear and financial administration organized, giving you more time to focus on running and growing your business.
More than just bookkeeping.
A Supportive Extension
Of Your Business
Running a business comes with enough moving parts already. Financial admin, reconciliations, GST, payroll, reporting, invoices, and cash flow often become something owners are trying to squeeze in around everything else. That’s where Virtubooks comes in.
HOW I CAN HELP
I provide reliable bookkeeping and business support that helps you stay organised, make informed decisions, and have more time to focus on what matters most.
✔ Bookkeeping & account reconciliations
✔ GST, payroll & compliance
✔ Reporting & cash flow tracking
✔ Invoicing & expense management
✔ Virtual business support
I'm a Xero certified bookkeeper and business support specialist with over 10 years' experience in financial admin and office management.
I started Virtubooks to help New Zealand business owners get the support they need to stay organised and confident in their numbers — without the overwhelm.
I love working behind the scenes so you can focus on what you do best: growing your business.
HI, I’M SARAH
RELIABLE
You can count on me to keep things accurate and up to date.
PERSONAL
You'll work directly with me, not passed around.
PROACTIVE
I look out for opportunities and keep you one step ahead.
APPROACHABLE
Clear communication and genuine support you can rely on.
Services Designed To Support
Your Business
Bookkeeping & Reconciliations
Accurate transaction coding, reconciliations, and ongoing financial maintenance to ensure your records stay current, compliant, and organised.
GST Preparation & Filing
Preparation and filing of GST returns with a proactive approach to keeping everything on track and deadline-ready.
Financial Reporting & Business Insights
Clear, easy-to-understand reporting designed to help business owners stay informed and connected to how their business is performing.
Payroll Support
Reliable payroll processing and employee payment support to help ensure staff are paid accurately and on time while keeping payroll obligations organised and compliant.
Xero Support & System Management
Ongoing Xero support, setup, and system organisation to help create efficient and reliable bookkeeping processes.
Accounts Payable & Receivable Support
Support managing supplier bills, invoices, payment tracking, and helping maintain healthy cash flow processes.
Business Support Services
Additional operational and administrative support tailored to the needs of your business as it grows.
Flexible Monthly
Support Packages
Essential Package
$620 + GST per month
Reliable bookkeeping support to keep your business organised, compliant, and up to date. Ideal for smaller businesses wanting confidence their bookkeeping and GST obligations are being managed properly without falling behind.
Includes:
✔ Bank reconciliation, transaction coding, and matching for up to 75 transactions per month across connected accounts
✔ Accounts payable and accounts receivable processing for up to 40 combined supplier bills and customer invoices per month
✔ GST reminders, preparation and filing with IRD (bi-monthly)
✔ Ongoing monthly bookkeeping maintenance and review
✔ Quarterly financial reports including Profit & Loss and Balance Sheet
✔ Email support
Suitable for businesses with straightforward bookkeeping requirements and lower transaction volume.
Growth Package (Most Popular)
$1,195 + GST per month
More than bookkeeping. Ongoing financial visibility and support to help you stay connected to how your business is performing each month.
Designed for growing businesses wanting regular reporting, better financial oversight, and a more proactive bookkeeping relationship.
Includes:
✔ Bank reconciliation, transaction coding, and matching for up to 200 transactions per month across multiple accounts
✔ Accounts payable and accounts receivable processing for up to 75 combined supplier bills and customer invoices per month
✔ GST reminders, preparation and filing with IRD (bi-monthly)
✔ Ongoing monthly bookkeeping maintenance and review
✔ Monthly financial reporting including Profit & Loss and Balance Sheet
✔ Monthly reporting commentary with key observations and insights
✔ Email support
✔ Payroll support available as an add-on
Ideal for business owners wanting more visibility around profitability, cashflow, and business performance throughout the year.
Partnership Package
From $2,050 + GST per month
Hands-on bookkeeping and financial support designed to feel like an extension of your internal team.
Created for established or growing businesses wanting ongoing support, greater financial visibility, and proactive assistance managing the financial side of the business.
Includes:
✔ Bank reconciliation, transaction coding, and matching for up to 400 transactions per month across multiple accounts
✔ Accounts payable and accounts receivable processing for up to 160 combined supplier bills and customer invoices per month
✔ GST reminders, preparation and filing with IRD (bi-monthly)
✔ Monthly financial reporting including:
– Profit & Loss
– Balance Sheet
– Cashflow movements
– Aged receivables
✔ Detailed monthly reporting commentary to help business owners better understand financial performance, cashflow, and business trends
✔ Monthly reporting meeting included to review financial performance and discuss key business observations
✔ Priority communication and faster response times
✔ Payroll support available as an add-on
Suitable for businesses wanting a more involved bookkeeping and financial support partnership.
Custom / Enterprise
Tailored solutions for larger or more complex businesses.
Pricing available on application.
Enhance Your
Bookkeeping Support
Additional services are available to tailor your bookkeeping support to your business needs as you grow.
Reporting & Insights
Monthly Reporting with Commentary
Clear, easy-to-understand insights into your financial performance each month.
Monthly Reporting Meeting
A dedicated session to walk through your results, discuss business performance, and answer questions.
Business Insights Package
Monthly reporting commentary combined with a monthly reporting meeting for greater visibility and support.
Accounts Receivable & Cashflow Support
Invoice Creation & Sending
Creation and issuing of customer invoices directly within Xero.
Accounts Receivable Management
Monitoring and follow-up of outstanding invoices to help improve cash flow and reduce overdue debtors.
Additional Volume
Additional Transactions
$2–$3 per transaction
Additional Supplier Bills
$2.50 per bill
Accounts Payable Support
Payment Run Preparation
Preparation of supplier payments ready for your approval.
Supplier Statement Reconciliation
Ensuring supplier balances are accurate and up to date.
Catch-Up & Clean-Up Work
Historical Bookkeeping & Clean-Up
Bringing your books up to date and helping restore confidence in your financial records.
Quoted upon assessment and can be paid upfront or in monthly instalments.
Payroll Services
Payroll Processing
End-to-end payroll support designed to keep payroll simple, accurate, and compliant.
From $12–$18 per employee per month or fixed-fee pricing available.
Why Businesses Work
With Virtubooks
Supportive, relationship-focused service
A proactive and detail-oriented approach
Supportive, relationship-focused service
A proactive and detail-oriented approach
Clear and approachable communication
Reliable financial organisation and reporting
Clear and approachable communication
We understand every business operates differently, which is why we focus on building systems and support that work specifically for you.
Frequently Asked Questions
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We primarily work with Xero and can assist with setup, ongoing bookkeeping, GST returns, accounts payable and receivable, bank reconciliations, and financial reporting.
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No. Virtubooks operates virtually and supports businesses throughout New Zealand. Most communication can be handled via phone, email, and video meetings.
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We work with businesses of all sizes across a range of industries, from sole traders and startups through to established businesses requiring ongoing bookkeeping support.
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Absolutely. Whether you're a few weeks behind or need several months of bookkeeping brought up to date, we can assess your situation and develop a plan to get your records current and compliant.
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Yes. We can prepare and file GST returns on your behalf, helping ensure your obligations are met accurately and on time.
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Yes. Depending on your service package, we can assist with supplier bill processing, customer invoicing, debtor management, and other day-to-day bookkeeping tasks.
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Yes. We work alongside your accountant to ensure your financial records are accurate and up to date. This helps streamline year-end accounting and can reduce the time and cost involved in preparing financial statements and tax returns.
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We use cloud-based systems such as Xero and Hubdoc, allowing you to securely upload invoices, receipts, and documents from anywhere. We'll guide you through the process and help establish an efficient workflow.
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Reporting frequency depends on your service package and business requirements. Monthly reporting options are available to help you better understand your business performance and make informed decisions.
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Simply get in touch to arrange an initial consultation. We'll discuss your business, current processes, and bookkeeping requirements, then recommend the most suitable solution for your needs.
Bookkeeping Support With A Personal Approach
At Virtubooks, we care about building genuine working relationships with the businesses we support.
We know how much business owners carry day-to-day, and our goal is to make the financial side of running a business feel more manageable, organised, and supported while helping you stay connected to the bigger picture of your business performance.
When your business grows, we see that as a shared success too.
Ready to discuss your bookkeeping needs?
Or submit an enquiry below if you'd prefer us to contact you.
Let's Work Together
Tell us a little about your business and we'll be in touch.
Personal & Reliable
We build genuine relationships and take the time to understand your business.
Organised & Compliant
We keep your books accurate, up to date, and fully compliant with your obligations.
Grows With You
From day-to-day bookkeeping to strategic insights, we're here as your business evolves.
Responsive & Approachable
You'll always get clear communication and timely support when you need it.