Virtual
Bookkeeping & Business Support
At Virtubooks, we become an extension of your team. We keep your bookkeeping accurate, reporting clear and financial administration organized, giving you more time to focus on running and growing your business.
More than just bookkeeping.
A Supportive Extension
Of Your Team
Running a business takes time, focus and plenty of hard work. Keeping on top of bookkeeping, GST, reporting, invoicing and day-to-day financial administration can quickly become overwhelming. That’s where Virtubooks comes in.
HOW I CAN HELP
I provide reliable bookkeeping and financial support that helps you stay organised, understand your numbers and make informed business decisions. Giving you more time to focus on running and growing your business.
✔︎ Bookkeeping & bank reconciliations
✔︎ GST preparation, filing & compliance support
✔︎ Financial reporting & cash flow visibility & business insights
✔︎ Accounts payable, accounts receivable & invoicing support
I'm a Bookkeeper and business support specialist with over 10 years' experience across bookkeeping, financial administration, operations and office management.
I started Virtubooks to help New Zealand business owners stay organised, understand their numbers and make confident business decisions with the support of a trusted bookkeeping partner.
My goal is simple: to become a trusted extension of your team by providing reliable bookkeeping, clear reporting and ongoing business support, so you can focus on growing your business.
MEET SARAH, FOUNDER OF VIRTUBOOKS
RELIABLE
Keeping your bookkeeping accurate, organised and up to date
PERSONAL
Personalised support that feels like an extension of your team
PROACTIVE
Identifying issues early and helping keep you one step ahead
APPROACHABLE
Clear communication and genuine support you can rely on.
Services Designed Around
Your Business
Bookkeeping & Reconciliations
Accurate transaction coding, bank and credit-card reconciliations, and ongoing bookkeeping maintenance to keep your records current, organised and reliable.
GST Preparation & Filing
Preparation and filing of GST returns with a proactive approach to keeping everything on track and deadline-ready.
Financial Reporting & Business Insights
Clear financial reporting with meaningful commentary and insights to help you understand profitability, cash flow and how your business is performing over time.
Cash Flow & Planning Support
Cash-flow reporting, forecasting, budgeting, KPI tracking and financial analysis to give you greater visibility and support better business decisions.
Xero & Bookkeeping Systems
Xero setup, ongoing support and bookkeeping workflow improvements designed to create efficient, reliable financial processes.
Accounts Payable & Receivable Support
Flexible support with supplier bills, customer invoices, payment and receipt reconciliation, aged balances and day-to-day accounts payable and receivable processes.
Flexible Monthly
Support
Essentials
Core Bookkeeping Support
Reliable bookkeeping support for businesses with straightforward financial administration needs.
Includes:
✔ Ongoing bookkeeping, transaction coding and bank reconciliations
✔ GST preparation and filing
✔ Accounts payable and receivable support
✔ Ongoing bookkeeping maintenance and month-end review
✔ Quarterly financial reports including Profit & Loss and Balance Sheet
✔ Standard email support
Best suited to:
Smaller businesses wanting accurate, organised bookkeeping and confidence that their core financial obligations are being managed properly.
Each plan is flexible and tailored to your business, with pricing based on your transaction volume, systems and the level of support you need
Growth
Bookkeeping + Monthly Financial Visibility
For growing businesses wanting greater financial visibility, regular reporting and more proactive bookkeeping support.
Includes:
✔︎ Ongoing bookkeeping, coding and reconciliations
✔︎ GST preparation and filing
✔︎ Accounts payable and receivable support
✔︎ Ongoing bookkeeping maintenance and month-end review
✔︎ Monthly financial reporting including Profit & Loss and Balance Sheet
✔︎ Monthly reporting commentary highlighting key movements, trends and observations
✔︎ Priority email support
Best suited to:
Growing businesses wanting to understand how the business is performing each month and have more proactive financial oversight.
Each plan is flexible and tailored to your business, with pricing based on your transaction volume, systems and the level of support you need
Partnership Package
Higher-Touch Financial Support
Higher-touch bookkeeping and financial support designed to feel like an extension of your internal team.
Includes:
✔︎ Ongoing bookkeeping, coding and reconciliations
✔︎ GST preparation and filing
✔︎ Accounts payable and receivable support
✔︎ Monthly management reporting tailored to your business, with reporting selected based on your needs, such as:
– Profit & Loss
– Balance Sheet
– Cash-flow movements
– Aged receivables and payables
– KPI performance
– Budget vs actuals
– Key trends and variances
✔︎ Personalised commentary and financial insights focused on the areas most relevant to your business.
✔︎ Monthly financial review meeting
✔︎ Priority email support
Best suited to:
Businesses wanting a more involved bookkeeping relationship, stronger financial visibility and regular support interpreting their numbers.
Each plan is flexible and tailored to your business, with pricing based on your transaction volume, systems and the level of support you need
Not sure which level of support fits your business?
Every engagement is tailored to your transaction volume, systems, complexity and reporting needs. We’ll recommend the right level of support after a short discovery call.
Customise Your
Business Support Package
Your package can be tailored with optional add-on services as your business grows.
Reporting & Insights
✔︎ Monthly reporting commentary
✔︎ Monthly financial review meetings
✔︎ KPI and trend analysis
✔︎ Budget vs actual reporting
Accounts Receivable Support
✔︎ Invoice creation and sending
✔︎ Payment allocation
✔︎ Debtor reminders and follow-up
✔︎ Aged receivables review
Xero and Systems Support
✔︎ Xero setup
✔︎ Hubdoc setup
✔︎ Workflow improvements
✔︎ App integration support
Accounts Payable Support
✔︎ Supplier bill processing
✔︎ Supplier statement reconciliation
✔︎ Payment run preparation
✔︎ Supplier query support
Catch-Up & Clean-Up Work
✔︎ Historical bookkeeping
✔︎ Reconciliation clean-up
✔︎ Catch-up work
✔︎ File health checks
Cash Flow & Planning
✔︎ Cash-flow reporting
✔︎ Short-term forecasting
✔︎ Budget preparation
✔︎ Scenario modelling
Why Businesses Work
With Virtubooks
Supportive, relationship-focused service
Reliable bookkeeping you can depend on
Reporting that helps you understand your business
Flexible solutions tailored to your needs
Clear communication without the jargon
Proactive support that keeps you ahead
Helping simplify the financial side of business
We understand every business operates differently, which is why we focus on building systems and support that work specifically for you.
Frequently Asked Questions
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We primarily work with Xero and can assist with setup, ongoing bookkeeping, GST returns, accounts payable and receivable, bank reconciliations, and financial reporting.
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No. Virtubooks operates virtually and supports businesses throughout New Zealand. Most communication can be handled via phone, email, and video meetings.
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We work with businesses of all sizes across a range of industries, from sole traders and startups through to established businesses requiring ongoing bookkeeping support.
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Absolutely. Whether you're a few weeks behind or need several months of bookkeeping brought up to date, we can assess your situation and develop a plan to get your records current and compliant.
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Yes. We can prepare and file GST returns on your behalf, helping ensure your obligations are met accurately and on time.
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Yes. Depending on your service package, we can assist with supplier bill processing, customer invoicing, debtor management, and other day-to-day bookkeeping tasks.
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Yes. We work alongside your accountant to ensure your financial records are accurate and up to date. This helps streamline year-end accounting and can reduce the time and cost involved in preparing financial statements and tax returns.
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We use cloud-based systems such as Xero and Hubdoc, allowing you to securely upload invoices, receipts, and documents from anywhere. We'll guide you through the process and help establish an efficient workflow.
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Reporting frequency depends on your service package and business requirements. Monthly reporting options are available to help you better understand your business performance and make informed decisions.
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Simply get in touch to arrange an initial consultation. We'll discuss your business, current processes, and bookkeeping requirements, then recommend the most suitable solution for your needs.
Bookkeeping Support With A Personal Approach
At Virtubooks, we care about building genuine working relationships with the businesses we support.
We know how much business owners carry day-to-day, and our goal is to make the financial side of running a business feel more manageable, organised, and supported while helping you stay connected to the bigger picture of your business performance.
Your success is our success, and we’re here to support your business as it grows.
Ready to discuss your bookkeeping needs?
Or submit an enquiry below if you'd prefer us to contact you.
Let's Work Together
Tell us a little about your business and we'll be in touch.
Personal & Reliable
We build genuine relationships and take the time to understand your business.
Organised & Compliant
We keep your books accurate, up to date, and fully compliant with your obligations.
Grows With You
From day-to-day bookkeeping to strategic insights, we're here as your business evolves.
Responsive Support
You’ll always get clear communication and timely support when you need it