Virtual
Bookkeeping & Business Support
At Virtubooks, we become an extension of your team. We keep your bookkeeping accurate, reporting clear and financial administration organized, giving you more time to focus on running and growing your business.
More than just bookkeeping.
Running a business takes time, focus and plenty of hard work. Keeping on top of bookkeeping, GST, payroll, reporting and invoicing can quickly become overwhelming. That’s where Virtubooks comes in.
A Supportive Extension
Of Your Team
HOW I CAN HELP
I provide reliable bookkeeping and business support that helps you stay organised, understand your numbers and make informed business decisions so you have the time to focus on growing your business.
✔︎ Bookkeeping & bank reconciliations
✔︎ GST, payroll & compliance support
✔︎ Financial reporting & cash flow tracking
✔︎ Invoicing, accounts payable& expense management
✔︎ Virtual business administration support
I'm a Xero Certified Bookkeeper and business support specialist with over 10 years' experience in financial admin and office management.
I started Virtubooks to help New Zealand business owners stay organised, understand their numbers and make confident business decisions with the support of a trusted bookkeeping partner.
My goal is simple: to become a trusted extension of your team by providing reliable bookkeeping, clear reporting and ongoing business support, so you can focus on growing your business.
MEET SARAH, FOUNDER OF VIRTUBOOKS
RELIABLE
Keeping your bookkeeping accurate, organised and up to date
PERSONAL
Personalised support that feels like an extension of your team
PROACTIVE
Identifying issues early and helping keep you one step ahead
APPROACHABLE
Clear communication and genuine support you can rely on.
Services Designed To Support
Your Business
Bookkeeping & Reconciliations
Accurate transaction coding, reconciliations, and ongoing financial maintenance to ensure your records stay current, compliant, and organised.
GST Preparation & Filing
Preparation and filing of GST returns with a proactive approach to keeping everything on track and deadline-ready.
Financial Reporting & Business Insights
Clear, easy-to-understand reporting designed to help business owners stay informed and understand how their business is performing.
Payroll Support
Reliable payroll processing and employee payment support to help ensure staff are paid accurately and on time while keeping payroll obligations organised and compliant.
Xero Support & System Management
Ongoing Xero support, setup, and system organisation to help create efficient and reliable bookkeeping processes.
Accounts Payable & Receivable Support
Support managing supplier bills, invoices, payment tracking, and helping maintain healthy cash flow processes.
Business Support Services
Additional operational and administrative support tailored to the needs of your business as it grows.
Flexible Monthly
Support Packages
Essential Package
$620 + GST per month
Reliable bookkeeping support to keep your business organised, compliant, and up to date. Ideal for smaller businesses wanting confidence their bookkeeping and GST obligations are managed accurately and on time.
Includes:
✔ Bank reconciliation, transaction coding, and matching for up to 100 transactions per month across connected accounts
✔ Supplier bill and customer invoice processing for up to 60 documents per month
✔ GST reminders, preparation and filing with IRD (bi-monthly)
✔ Ongoing bookkeeping maintenance and review
✔ Quarterly financial reports including a Profit & Loss statement and Balance Sheet
✔ Standard email support
Best suited to businesses with straightforward bookkeeping requirements and lower transaction volumes.
Your package can be tailored with optional add-on services as your business grows.
Growth Package (Most Popular)
$1,250 + GST per month
More than bookkeeping. Gain greater financial visibility with proactive support to help you understand how your business is performing each month.
Designed for growing businesses wanting regular reporting, stronger financial oversight, and a more proactive bookkeeping relationship.
Includes:
✔︎ Bank reconciliation, transaction coding, and matching for up to 200 transactions per month across multiple accounts
✔︎ Supplier bill and customer invoice processing for up to 100 documents per month
✔︎ GST reminders, preparation and filing with IRD (bi-monthly)
✔︎ Ongoing bookkeeping maintenance and review
✔︎ Monthly financial reporting including Profit & Loss statement and Balance Sheet
✔︎ Brief Monthly reporting commentary highlighting key observations and insights
✔︎ Priority email support
✔︎ Payroll services available at an additional cost
Ideal for growing businesses wanting greater visibility into profitability, cashflow, and business performance throughout the year.
Your package can be tailored with optional add-on services as your business grows.
Partnership Package
From $2,300 + GST per month
Hands-on bookkeeping and financial support designed to feel like an extension of your internal team.
Designed for businesses seeking a more strategic bookkeeping partnership and greater financial visibility.
Includes:
✔︎ Bank reconciliation, transaction coding, and matching for up to 400 transactions per month across multiple accounts
✔︎ Supplier bill and customer invoice processing for up to 160 documents per month
✔︎ GST reminders, preparation and filing with IRD (bi-monthly)
✔︎ Monthly financial reports including:
– Profit & Loss
– Balance Sheet
– Cashflow movements
– Aged receivables
✔︎ Monthly business review with personalised observations, financial insights and key trends.
✔︎ Monthly financial review meeting to discuss your reports, answer questions and plan next steps.
✔︎ Priority email support
✔︎ Payroll services available at an additional cost.
Suitable for businesses wanting a more involved bookkeeping and financial support partnership.
Your package can be tailored with optional add-on services as your business grows
Custom / Enterprise
Tailored solutions for larger or more complex businesses.
Pricing available on application.
Customise Your
Business Support Package
Your package can be tailored with optional add-on services as your business grows.
Reporting & Insights
Monthly Reporting Commentary
Written observations highlighting key trends, financial performance and important business insights
Monthly Reporting Meeting
A dedicated meeting to review your reports, answer questions and discuss next steps.
Accounts Receivable Support
Invoice Creation & Sending
Creation and sending of customer invoices directly within Xero.
Debtor Management
Professional follow-up of outstanding invoices to help improve cash flow and reduce overdue accounts.
Additional Volume
Additional Transactions
Available when your business outgrows the transaction limits included in your package
Additional Customer Invoice or Supplier Bills
Processing of additional customer invoices and supplier bills is available when you exceed your monthly plan.
Accounts Payable Support
Payment Run Preparation
Preparation of supplier payments ready for your approval.
Supplier Account Reconciliation
Reconciling supplier accounts against supplier statements and resolving discrepancies where required.
Catch-Up & Clean-Up Work
Historical Bookkeeping & Clean-Up
Bringing overdue bookkeeping up to date and restoring confidence in your financial records.
Payroll Services
Payroll Processing
End-to-end payroll support designed to keep payroll simple, accurate, and compliant.
Why Businesses Work
With Virtubooks
Supportive, relationship-focused service
Reliable bookkeeping you can depend on
Reporting that helps you understand your business
Flexible solutions tailored to your needs
Clear communication without the jargon
Proactive support that keeps you ahead
Helping simplify the financial side of business
We understand every business operates differently, which is why we focus on building systems and support that work specifically for you.
Frequently Asked Questions
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We primarily work with Xero and can assist with setup, ongoing bookkeeping, GST returns, accounts payable and receivable, bank reconciliations, and financial reporting.
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No. Virtubooks operates virtually and supports businesses throughout New Zealand. Most communication can be handled via phone, email, and video meetings.
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We work with businesses of all sizes across a range of industries, from sole traders and startups through to established businesses requiring ongoing bookkeeping support.
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Absolutely. Whether you're a few weeks behind or need several months of bookkeeping brought up to date, we can assess your situation and develop a plan to get your records current and compliant.
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Yes. We can prepare and file GST returns on your behalf, helping ensure your obligations are met accurately and on time.
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Yes. Depending on your service package, we can assist with supplier bill processing, customer invoicing, debtor management, and other day-to-day bookkeeping tasks.
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Yes. We work alongside your accountant to ensure your financial records are accurate and up to date. This helps streamline year-end accounting and can reduce the time and cost involved in preparing financial statements and tax returns.
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We use cloud-based systems such as Xero and Hubdoc, allowing you to securely upload invoices, receipts, and documents from anywhere. We'll guide you through the process and help establish an efficient workflow.
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Reporting frequency depends on your service package and business requirements. Monthly reporting options are available to help you better understand your business performance and make informed decisions.
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Simply get in touch to arrange an initial consultation. We'll discuss your business, current processes, and bookkeeping requirements, then recommend the most suitable solution for your needs.
Bookkeeping Support With A Personal Approach
At Virtubooks, we care about building genuine working relationships with the businesses we support.
We know how much business owners carry day-to-day, and our goal is to make the financial side of running a business feel more manageable, organised, and supported while helping you stay connected to the bigger picture of your business performance.
Your success is our success, and we’re here to support your business as it grows.
Ready to discuss your bookkeeping needs?
Or submit an enquiry below if you'd prefer us to contact you.
Let's Work Together
Tell us a little about your business and we'll be in touch.
Personal & Reliable
We build genuine relationships and take the time to understand your business.
Organised & Compliant
We keep your books accurate, up to date, and fully compliant with your obligations.
Grows With You
From day-to-day bookkeeping to strategic insights, we're here as your business evolves.
Responsive Support
You’ll always get clear communication and timely support when you need it